The Banquet Hall at Ida Lee Recreation Center

The lower level has separate entrances and over 3,000 square feet	The full banquet room can accommodate up to 120 people for seated banquets with dance floor
Full service catering kitchen featuring multiple ovens	Outdoor patio that can seat up to 80 people

  Forms and Links

Alcohol Use Permit

ABC License

Rental Request

When do I need my reservation in by?
In the height of the spring, summer and fall season, it is highly recommend that you make your reservation 6 months to 1 year in advance.

Who do I speak with about booking the Banquet Hall?
You can submit an online request, e-mail rentalcoordinator@leesburgva.gov, or you can call the rental coordinator at 703-737-2371 for additional information.

Are outside caterers allowed to work in your banquet hall?
Yes! Because everyone's taste in food is different and unique, we recommend that you choose your own caterer. Whether you have a family member, a friend or a professional caterer your event, you’re guaranteed the food is prepared the way you like. Don't settle for a banquet facility that makes you buy their food. It's your special day. The choice should be yours!

Do you require customers to use a specific list of vendors?
No, however, vendors must be licensed and insured.

Can I have alcohol at my event?
Yes, alcohol can be served from 11:00am to 9:30pm. Alcohol is permitted within your rental area only. A certificate of insurance and an alcohol liability document are needed and you are required to abide by state regulations.

I plan to serve alcohol, am I required to have security on site?
Security is required for all events serving alcohol with 130 or more guests and some events may require security as determined by parks and recreation staff. We contact the Town of Leesburg Police Department and make the necessary arrangements.  The fee for the Police Department is $130/hr.

Is there handicap access and parking?
Yes, our facility complies with current ADA requirements. Several handicap accessible spots are located near the front entrance.

Do you offer valet parking?
No.

Do you have cooking facilities?
The facility has a full service kitchen available for use, additional fees apply. If you or your caterer are going to use the kitchen, you will be required to bring in your own supplies. You are welcome to store items in the refrigerator and/or freezer, but you will be required to remove all items by the end of your rental. All items left in the refrigerator or freezer will be thrown away. By the end of your rental, the kitchen must be completed cleaned by you or your caterer. 

Do you have an ice maker?
Yes, however for large events we encourage you to have additional ice on hand.

When can I start my set up?
You may start setting up your room at the start time indicated on your receipt. At times we are able to allow you to start prior to your start time, but this is on a case-by-case basis and requires prior approval.

How late can I rent the room?
The latest time the social hall can be rented until is 11:00pm.

Is there a security deposit?
Yes, there is a $200 security deposit required for all events that will be charged if there are there are contractual violations.

What is the maximum capacity?
Depending upon the type of rental will determine the number of people we can accommodate in the social hall. Each of the three rooms can hold approximately 48 people seat banquet style. The entire social hall can accommodate approximately 144 guest, seated banquet style with no dance floor, with a dance floor the social hall can accommodate approximately 120 guests.

Does the facility allow storage before or after my event?
We do not permit storage of any kind before or after your event.

I have rented supplies from a rental company, how early can my items be dropped off and when do they need to be picked up by?
Supplies must be dropped off/picked up the day of your event. Supplies not picked up at the end of the rental will incur a $200/day fee

Can I use the patio?
You are welcome to use the patio located next to the social hall.

What type of tables do you have? What sizes are your tables and how many people fit at a table?
We have three types of tables.
Round tables – 60 inches and can hold 8 people per tables
Rectangular tables – 6 feet and can hold 6 people per table
Lecture style tables – 5 feet and can hold 2 people per table

Is there Wi-Fi available?
Wi-Fi is available but service and bandwidth are not guaranteed. We also have Ethernet ports available in the banquet hall for your use.

Do you provide dishes, silverware, and linens?
We do not supply any table linens, flatware, silverware, or glassware. Rental Companies or caterers can provide these items.

Can I have a DJ or amplified music?
DJ’s and amplified music are permitted inside the facility, but not outside. We also have a sound system equipped with microphones that is available for use.

Who decorates the banquet room and what type of decorations and can I use?
The staff at Ida Lee will set up your tables and chairs. From there, you may decorate the hall yourself or hire a professional. Only blue painters tape is permitted on the walls. We simply ask that you not use hammers, nails, staple guns, glue, pushpins, tacks, or fasteners or adhesives. The use of birdseed, rice, flower petals, confetti, glitter and silly string is also prohibited and nothing can be hung from the ceiling or light fixtures.

Do I need to clean up after my event?
You are required to do a basic clean up after your event. Please refer to your contract to outline the clean-up details.

What is your cancellation policy?
At the time of cancellation a prorated fee is as follows:
o More than 30 days, but less than 60 days prior to the rental date, 25% of the rental fee
o Less than 30 days, but more than 14 days prior to the rental date, 50% of the rental fee
o Less than 14 days prior to the rental date: full rental fee