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Permits Required for Zoning and Construction

Permit applications are required from the Department of Community Development for many different projects:

Decks, Sheds, Patios, Pools, Screened Porches, Finishing a Basement
New Construction
Construction Job Site Trailers
New Business
Change of Use
Home Occupations
Signs
Temporary Uses (outdoor dining, donation boxes)

Zoning review verifies that the intended use and location of the project meets the minimum requirements of the Zoning Ordinance.

Additionally, staff signs off on applications for:

Occupancy Permits, which are issued by Loudoun County Department of Building and Development (703-777-0220)
Town Business Licenses issued by the Finance Department (703-771-2723).

All permit applications are submitted electronically through the eTRAKiT portal and must include the Property Owner's Consent Form (property owner's consent form) and other documentation with their application.

Our office at 222 Catoctin Circle SE, Suite 200 is open Monday through Friday, 8:30AM to 5:00PM for staff assistance and submittal of applications using our kiosk. Application fees are collected at the time of submittal. Please note that there is a convenience fee of 2.49% for credit card payments or $0.50 for check payments online. Please see our Fee Schedule for additional information.

Certificate of Appropriateness Applications

For projects located in the Old and Historic District, Gateway District or H-2 Corridor District (by proffer only), A Certificate of Appropriateness application is required for new construction, signs, exterior alterations, additions, and site improvements. Some of these projects can be reviewed administratively by staff while others require review and approval by the Board of Architectural Review.

Certificate of Appropriateness application materials and supporting documents may be submitted via eTRAKiT.

Please visit our Certificate of Appropriateness page for application forms and checklists or contact a member of our preservation staff at 703-771-2765.

Engineering Review Applications

Boundary line adjustments, easement & right-of-way plats, subdivision plats, site plans and grading plans are just some of the reviews overseen by our Engineering team. Please visit our Engineering pages for additional information.

Related Information

Town of Leesburg Zoning Ordinance
Fee Schedule for Applications & Permits
Engineering Division (review of requirements such as site plans, subdivision plats, and boundary line adjustments)
Loudoun County Building and Development (building and other associated permits)

eTRAKit FAQs

Expand/Contract Questions and Answers

Who can use eTRAKit?
eTRAKiT is open to everyone – residents, contractors, homeowners, businesses, realtors or insurance agents. Any user should choose the “Setup An Account” eTRAKiT option to create a Public Account. This account will allow the user to create an online application, view an existing permit or project, or schedule an inspection.
What if I forgot my eTRAKit password?
If you forget your password or the password needs to be reset, please choose the “Forgot Password” option at the top of the eTRAKiT screen. Choose the PUBLIC REGISTERED option and specify your user name. After selecting RESET PASSWORD, you will receive an email a link to reset your password. If the User Name provided is not associated with an eTRAKiT account, an “unable to locate credentials” error message will display. For further assistance, please contact us.
What if I forgot my eTRAKit user name?
If you forget your User Name, please choose the “Forgot Username” option at the top of the eTRAKiT screen. Choose the PUBLIC REGISTERED option and enter the Email address you used when registering your account. After selecting SEND USERNAME you will receive an email with your user name(s). If the email address provided is not associated with an eTRAKiT account, an “unable to locate email” error message will display. For further assistance, please contact us.
I am locked out of eTRAKiT. How do I get back in?
The eTRAKiT system is set to automatically unlock every 5 minutes. Wait a little while and try again. If after waiting 5 minutes and reattempting to login you are still unable to get in, please contact us.
Can I pay for my permit or application online using eTRAKiT?
Yes, we offer several online payment methods: eCheck, Debit Card, Credit Card, PayPal, PayPal Credit, and Venmo. There is a service fee associated with each method. The service fee will be clearly identified along with the total amount to be paid on a final confirmation page.
Can I save an application and finish it later?
Yes, in fact as you proceed through the application, your progress will automatically save. If you exit prior to completing application, it will appear as an “Open Permit or Project Application” on your dashboard. From there you can “Continue Application” or “Delete” it.
What types of permits am I able to submit online?
The following permits are currently available on the eTRAKiT portal, to name a few:
- Decks
- Sheds
- Patios
- Screened porches
- Pools
- New constructions
- Finishing a basement
- Commercial use/interior alterations
- Signs
I am having trouble locating my permit number when I conduct a search.
Be sure to enter the permit number exactly as it appears on your permit. The number needs to be entered in the “search for” field. For example, TLRESA2023-0005. It could also be that you need to search Projects instead of Permits.
Can I schedule inspections online?
Yes, you can request inspections in the eTRAKiT portal, but only for permit types currently supported in eTRAKiT that require inspections. You can also view your inspection results using eTRAKiT.
Can I cancel an inspection from eTRAKit?
Yes, but only if the inspection has been scheduled.
I keep getting a pop-up that says, "Please verify you are not a robot" but there is no where to verify.
Make sure your window is scrolled all the way to the bottom and you should see the nCAPTCHA on the left with a check box for "I'm not a robot."

Town of Leesburg, Virginia

Home Popular Searches

Applications and Checklists

Permits Required for Zoning and Construction

Certificate of Appropriateness Applications

Engineering Review Applications

eTRAKit FAQs

Who can use eTRAKit?

What if I forgot my eTRAKit password?

What if I forgot my eTRAKit user name?

I am locked out of eTRAKiT. How do I get back in?

Can I pay for my permit or application online using eTRAKiT?

Can I save an application and finish it later?

What types of permits am I able to submit online?

I am having trouble locating my permit number when I conduct a search.

Can I schedule inspections online?

Can I cancel an inspection from eTRAKit?

I keep getting a pop-up that says, "Please verify you are not a robot" but there is no where to verify.