The Town's Procurement Office is responsible for procuring the goods and services needed by the Town in compliance with the Virginia Public Procurement Act (VPPA), which encourages competition whenever practicable through fair and open procurement policies.

Announcements

• New Vendor Verification System
  • The Town of Leesburg is pleased to announce that we are partnering with PaymentWorks to automate and strengthen controls surrounding payee onboarding for those conducting business with the Town of Leesburg. For additional information, please visit: https://www.leesburgva.gov/departments/finance/accounting/vendor-verification. 

• New Purchase Order Terms & Conditions (effective October 31, 2023)
  • The Town of Leesburg has implemented new purchase order terms and conditions. Existing and new contractors who wish to do business with the Town shall be mindful of the following: Town of Leesburg Purchase Order Terms & Conditions.

• New Electronic Bid & Proposal Submission Requirements
  • The Town of Leesburg has implemented revised procurement procedures in regards to formal solicitations issued by the Town. Until further notice, all bids and proposals in response to a formal solicitation issued by the Town will be securely received electronically via the Commonwealth’s electronic procurement solution (eVA). Existing and new contractors who wish to do business with the Town shall participate in the eVA solution by registering at www.eva.virginia.gov and shall be mindful of the following: eVA Vendor Registration & Submittal Instructions

Procurement Policies & Procedures

• Inclement Weather Procedures
  • Should the Town of Leesburg close due to inclement weather on a date that a solicitation is due, those bids and/or proposals will be due on the next "full" (8:30 a.m. to 5:00 p.m.) business day at the same time specified in the solicitation.

• Procurement Policy
  
  • Town of Leesburg Procurement Policies and Procedures Manual dated January 11, 2022

• PPEA and PPTA Guidelines
  
  • Public-Private Education Facilities and Infrastructure Act (PPEA) and Public-Private Transportation Act (PPTA) Combined Guidelines 

• Title VI Policy
  • It is the policy of the Town of Leesburg to at all times observe and comply with the Title VI of the Civil Rights Act of 1964 in any manner which affects the conduct of the work or those engaged or employed to work, in accordance with the Town’s Title VI Policy, which can be found on the Town’s Website: https://www.leesburgva.gov/government/title-vi

Questions?

If you have any questions about doing business with the Town of Leesburg, please contact a member of the Procurement Office staff: